Looking for a QuickBooks Time alternative? Meet WorkTrac.
QuickBooks Time is strong at GPS time tracking and QuickBooks Online payroll sync. If your crew also needs to schedule the week, invoice the job, document safety, and manage subs, WorkTrac runs the whole job in one system, still connected to QuickBooks Online.
Frustrations that drive teams to look for something better
QuickBooks Time tracks hours and pushes them to QuickBooks payroll. It does not schedule the week, invoice the job, or track project cost. Those jobs fall to separate software, each with its own login and its own bill. WorkTrac runs time tracking, scheduling, invoicing, and job costing off one set of data, and still exports straight to QuickBooks Online.
QuickBooks Time is priced and sold separately from QuickBooks Online, so a crew pays for both just to get hours into payroll. Its per-user pricing sits on top of the QuickBooks Online bill, so the total climbs with every tech you add. Small crews feel that stack most. WorkTrac's Professional tier includes time tracking, scheduling, and invoicing, with QuickBooks Online export built into the Enterprise plan.
QuickBooks Time’s mobile app is built around the punch: clock in, clock out, add a GPS point. Photos, forms, and safety reports sit outside that design, so the field still needs another tool for them. WorkTrac queues seventeen field action types offline, including photos, forms, and OSHA incidents, and syncs all of them on reconnect with no duplicates.
QuickBooks Time has no OSHA incident reporting, no heat or weather alerts, and no emergency SOS. A crew working outside has no duty-of-care tools inside the time tracker, and needs a separate app to log an incident. WorkTrac includes OSHA reporting on every tier, with heat-index alerts and one-tap SOS on Enterprise or as add-ons ($19 and $9/mo).
Coordinating subs still happens outside QuickBooks Time, usually over text or a shared spreadsheet. There is no portal, no bid comparison, and no record of what a sub agreed to. Disputes over scope or price have nothing to point back to. WorkTrac gives each sub a private portal to view tasks, submit time, and manage documents: a private link if they have no WorkTrac account, or their own login if they do.
A GPS timestamp is a data point, not evidence. It does not hold up the way a signed, tamper-evident record does in a client dispute or a wage audit. An edited timesheet looks the same as an original one. WorkTrac signs every clock-in and task completion at capture, chained so a later edit is detectable.
Everything your field crew needs, in one app
Everything a crew does in the field works without signal, not just the time clock.
Verified clock-in/out with geofencing so timesheet hours match the site.
One-click export of invoices and customers to QuickBooks Online.
GPS-stamped, tamper-evident documentation for every clock-in and job.
Incident reporting, heat/weather alerts, and one-tap SOS with live location.
Generate invoices from approved time entries, no re-keying required.
Weekly shift calendar; the crew app gets a notification when a shift changes, a task is added, or it is time to clock in.
Estimated vs actual labor, materials, and margin per job.
Subs view tasks, submit time, and manage documents: through a private link, or in their own login if they have a WorkTrac account.
A live job link for your customer: arrival, progress, photos, and invoices.
Approved time exports as CSV in Gusto, ADP, or Paychex format, with overtime already split.
Drop in your email, get a 6-digit code, and try the full app with demo data. No password, no credit card, no sales call.
Simple plans. No surprises.
Month-to-month. No annual contracts. No per-user gotchas. 30-day free trial on Enterprise with every add-on included.
Replace paper and spreadsheets.
Start free trial- Task management
- Time tracking + timesheets
- GPS clock-in / clock-out
- Messaging & announcements
- OSHA incident reporting
- Photo evidence
- Basic reporting
- Mobile apps (iOS & Android)
Run your business.
Start free trial- Everything in Starter
- Shift scheduling
- Client portal
- Invoicing
- Estimates
- Advanced analytics & reports
Scale your operation.
Start free trial- Everything in Professional
- Route optimization
- Subcontractor portal
- Equipment registry
- Training LMS
- Audit trail
- API and webhooks
What sets WorkTrac apart
WorkTrac assumes the dead zone. Clock-ins, photos, forms, and safety reports all capture with no signal and sync on reconnect, deduplicated so nothing doubles. A crew in a basement or a rural route keeps working either way.
Export invoices and customers to QuickBooks Online in one click on Enterprise. You keep the integration you rely on without paying for a separate time-tracking product on top of it. Invoices and customers move through the QuickBooks Online connection, and approved hours export to payroll.
Time tracking, scheduling, invoicing, job costing, and safety run off one set of data, so the field and the office stay in sync without re-keying anything. Nothing gets typed twice.
OSHA incident reporting comes standard, with heat-index and weather alerts and a one-tap SOS on Enterprise or as add-ons ($19 and $9/mo). None of that lives in a time tracker built only for the clock.
Every clock-in and task completion is GPS-stamped and cryptographically chained, so you have a verifiable record to point to in wage audits and client disputes. A later edit breaks the chain and shows up as broken.
Three tiers covering 5, 15, and 30 seats: $29, $79, $149 a month, with extra seats at $5, $5, or $4. Scheduling and invoicing are included on Professional, not sold as an upgrade. Start with a 30-day trial, no credit card.
Great at the clock and payroll. WorkTrac runs the whole job.
If QuickBooks Time already does what you need, GPS hours synced straight to QuickBooks payroll, it is a solid, focused tool and there is little reason to switch. If your crew also needs scheduling, invoicing, safety reporting, and a place for subs, all still connected to QuickBooks Online, WorkTrac is the all-in-one built for the whole job. You keep the QuickBooks connection either way. Try the sandbox right now, or start a free 30-day trial.
30-day free trial. Full Enterprise access. No credit card.