Six hours on the property. Five on the invoice.
That missing hour is the most expensive thing in your company. WorkTrac clocks the job with GPS, turns the approved hours into the invoice, and sends it to QuickBooks in one click. The hours they work are the hours you bill.
30 days free, everything unlocked, no card.
- On the propertyClock-in 7:14a, out 12:38p 5.4 hrsGPS-stamped at the site. Works with no signal.
- Back at the officeTimesheet approved 5.4 hrsYou see the hours the day they happen, not Friday.
- On the invoiceLabor billed 5.4 hrsBuilt from the logged time. One click to QuickBooks.
How a job moves through WorkTrac, hours intact.
Where the money stops leaking.
Hours stop evaporating
The invoice is built from the hours your crew actually logged, not from a Friday-night reconstruction. What was worked is what gets billed.
Tuesdays run themselves
Set a routine once: the weekdays, the site, the crew, the photo minimum. The visit shows up in their app every week without anyone rebuilding the schedule.
Heat has a number
A crew lead taps one button on site and gets the heat index, the OSHA action that goes with it, and a log entry with GPS that the office can pull up later.
One app for the crew. One dashboard for the office.
The chain works because both halves run on the same system. The crew feeds it from the field, the office runs the business on it, and they always agree.
On the crew
Your crews, on their phones
- Clock in and out with GPS, right from the property
- The day's visits, with the address and the notes attached
- Photos of the work, saved to the right job
- A one-tap heat and air-quality check, logged with GPS
- Everything keeps working with no signal and syncs later
In the office
You, or whoever runs your books
- Routines that spawn each week's visits on their own
- Estimates that become jobs, and jobs that become invoices
- The climate log: who checked, where, and what tier it read
- Approve timesheets before they hit payroll
- Job costing that shows money in, money out, and margin
- Send finished invoices to QuickBooks in one click
And the week runs without asking.
This is the landscaping part. Recurring work is the whole business, and the schedule should not have to be rebuilt by hand every Sunday night.
- Pick the weekdays, the spawn time, and the due time. The visit is created each matching morning, in your timezone.
- The routine carries the site address, geofence, crew, and photo minimum, and every spawned visit inherits them.
- If the server was down, missed days backfill for up to 30 days. Nothing silently disappears.
- Every routine keeps a history: spawned, missed, or skipped, so you can see a property's month at a glance.
- Spawns
- Tue 7:00 AM
- Due
- Same day 5 PM
- Crew
- Marcus, Dee
- Photos
- 2 to close
- Sep 1Spawned on time, completed 2:14 PM
- Aug 25Spawned on time, completed 1:58 PM
- Aug 18Spawned on time, completed 2:31 PM
A routine WorkTrac runs for every property you keep.
The parts of the week you will not miss.
Rebuilding the schedule every Sunday night
Routines spawn the week on their own.
Invoices rebuilt from memory on Friday night
Built from the hours that were actually logged.
He-said-she-said about the state of the yard
A photo minimum enforced before close-out.
Re-typing hours into QuickBooks on a Sunday
One click sends the invoice over.
What WorkTrac is, in plain terms
WorkTrac is landscaping crew software for maintenance and install companies. Crews clock in and out with GPS at the property, the office approves the hours, and the invoice is built from that logged time and sent to QuickBooks Online in one click, so billed time matches worked time. Weekly routines spawn each property's visits automatically on the weekdays you set, carrying the site address, the crew, and a photo minimum that the server enforces before a visit can be closed. A crew lead can run a one-tap heat and air-quality check on site that returns the heat index, the OSHA action for that tier, and logs the reading with GPS for the office. Everything keeps working with no signal and syncs when the phone reconnects. Plans are $29, $79, and $149 a month. Routines are on Professional and up, the climate check is Enterprise or a $19 a month add-on, and the 30-day free trial unlocks everything with no card.
Straight about what it is not.
You will find this out in week one anyway, so here it is now.
- The heat check is something a crew member runs, not an alert that fires on its own. Nobody gets paged automatically, and checking is a habit you set.
- Routines run on weekdays, not calendar rules. "Every Tuesday" is easy; "first Monday of the month" is not a routine, it goes through a service plan instead.
- Photos are a count, not a before-and-after pairing. Set two required photos and label them in the captions; WorkTrac counts, it does not classify.
- There is no property entity with its own page. The site lives on the routine and its visits, which covers the weekly work but is not a property file.
- No dispatch board with crews across the top and time slots down the side. Scheduling is a week calendar.
Common questions, answered.
Yes. A routine takes the weekdays, the spawn time, and the due time, and creates that visit each matching day in your org's timezone. It carries the site address and geofence, the assigned crew, the priority, and the photo minimum, and every spawned visit inherits them. If your server connection was down, missed days backfill for up to 30 days, and every routine keeps a spawned, missed, or skipped history. Monthly or quarterly cadences are not weekday rules; those run through service plans. Routines are on Professional and up.
Also explore
Bill every hour they work.
Run it on your own properties for 30 days. Everything unlocked, no card, cancel whenever.