The landscaping crew app that keeps the route running.
WorkTrac is a landscaping crew app for residential lawn care, commercial grounds, hardscape, irrigation, snow removal, and tree-service companies. Recurring routes auto-generate maintenance tasks on the schedule each property requires (weekly mowing, monthly bed maintenance, quarterly seasonal cleanup), assign them to crews, and surface weather cancellations on a single dashboard. The Climate Safety add-on triggers OSHA-aligned heat-index alerts when conditions cross 80°F caution, 90°F extreme caution, 103°F danger, and 124°F extreme danger thresholds — plus AQI alerts for fire-season smoke that the West Coast green industry now hits routinely. Before/after photos enforce on every job, GPS verifies the crew was on-site, and the cryptographic work proof chain protects records from after-the-fact edits. Offline-first mobile handles back-acre properties with no cell signal. Modular add-on pricing starts at $29/mo with a 30-day Enterprise trial.
Recurring route management for green crews
Landscaping is a recurring-route business. The same residential property gets mowed every Tuesday, the commercial campus gets bed maintenance the first Monday of every month, the HOA contract calls for quarterly seasonal cleanup. Manually entering these tasks every week is the failure mode that costs crews hours of office time and creates the gaps where a property gets skipped.
WorkTrac's service-agreement engine binds a recurring schedule to each property and auto-generates the maintenance tasks on the dispatch board 14 days before they're due. Crews see their full week on the mobile app. The dispatch board shows the office which properties are scheduled, which crews are assigned, and which are at risk of running over.
Route optimization (Enterprise tier) takes the day's assigned properties per crew and runs multi-stop optimization with vehicle and time-window constraints. For shops running 4-6 crews across 50+ properties a day, this consolidates an hour or more of routing-by-spreadsheet into a one-click operation. Crews see their optimized order on the mobile app; geofencing per property auto-prompts clock-in on arrival.
Climate safety: heat thresholds and fire-season AQI
Landscaping crews work outdoors year-round, which puts them squarely in OSHA's heat-illness enforcement window and — increasingly on the West Coast — in air-quality enforcement territory during fire season. Federal and state OSHA agencies have been ramping up heat-illness rules: California, Oregon, Washington, Nevada, Colorado, and Maryland already have specific outdoor heat rules with enforceable thresholds.
The Climate Safety add-on pulls real-time heat-index, severe-weather, and air-quality data for each property's GPS coordinates. Alerts trigger on OSHA-aligned tiers: heat index 80°F caution, 90°F extreme caution, 103°F danger, 124°F extreme danger. AQI alerts trigger at the levels OSHA considers harmful for outdoor work — particularly relevant during West Coast fire season when AQI 150+ can shut down outdoor crews for days. Each alert is logged in the org's safety records with the timestamp and the conditions that triggered it, so a shop can later show the inspector or insurer they were aware of the conditions and what they did about it.
For shops bidding commercial grounds contracts, the climate-safety record doubles as evidence in disputes about service interruptions. When a heat or smoke event interrupts a scheduled visit, the contract negotiation moves from "you didn't show up" to "here's the OSHA-enforced conditions that day."
Before/after photo proof on every visit
Photo proof is the single most-requested feature among landscaping customers — both commercial accounts who want documentation of work performed and residential customers who want to know the crew actually showed up. Required-photo tasks force the crew to capture before and after photos before they can mark a property complete. Each photo is GPS-stamped, timestamped, and signed in the cryptographic work proof chain.
The customer portal surfaces the photos to the property owner via a private link — no app install, no signup. For commercial accounts running RFP-style scrutiny on every line item, the photo trail plus GPS plus signed-event log closes most billing disputes before they start.
Where WorkTrac fits in the green-industry stack
Landscaping shops often run a stack: an estimating tool (LMN, SingleOps, Aspire, or a spreadsheet), accounting in QuickBooks, sometimes a separate routing tool. WorkTrac sits at the crew-execution layer: recurring schedules, GPS-verified time, photo evidence, climate safety, OSHA records, and the customer portal. Two-way QuickBooks Online sync (built in) covers invoicing both directions. The payroll export add-on sends approved timesheets to Gusto, ADP, or Paychex. For shops that have grown past Jobber but aren't at Aspire scale, WorkTrac is positioned in that gap with month-to-month flat-rate pricing instead of per-user. The WorkTrac vs Jobber comparison page covers the side-by-side.
Common questions, answered.
Yes. Service agreements bind a recurring schedule (weekly mowing, monthly bed maintenance, quarterly seasonal, custom intervals) to each property. The dispatch board auto-generates tasks 14 days before they're due. Route optimization (Enterprise tier) handles multi-stop routing per crew per day. No manual task entry.
Also explore
OSHA heat-illness compliance, AQI alerts, and lone-worker SOS for crews on back-acre properties.
Full app functionality on rural and back-acre properties with zero cell signal. Auto-sync on reconnect.
Adjacent multi-stop routing pattern. Signature capture, route optimization, offline-first.
See it on your crew, today.
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