Six hours in the panel room. Five on the invoice.
That missing hour is the most expensive thing in your shop. WorkTrac clocks the job with GPS, turns the approved hours into the invoice, and sends it to QuickBooks in one click. The hours they work are the hours you bill.
30 days free, everything unlocked, no card.
- On the jobClock-in 7:02a, out 1:26p 6.4 hrsGPS-stamped at the job. Works with no signal.
- Back at the officeTimesheet approved 6.4 hrsYou see the hours the day they happen, not Friday.
- On the invoiceLabor billed 6.4 hrsBuilt from the logged time. One click to QuickBooks.
How a job moves through WorkTrac, hours intact.
Where the money stops leaking.
Hours stop evaporating
The invoice is built from the hours your electricians actually logged, not from a Friday-night reconstruction. What was worked is what gets billed.
Who is current, at a glance
Every license and cert on file with its expiry date and who granted it. The skills matrix shows the whole crew before you assign the job.
Inspection sheets that come back
Build a checklist once with photo and signature fields. The crew fills it on the phone, even with no signal, and it lands in the office reviewed or rejected.
One app for the crew. One dashboard for the office.
The chain works because both halves run on the same system. The crew feeds it from the field, the office runs the business on it, and they always agree.
On the job
Your electricians, on their phones
- Clock in and out with GPS, right from the job
- The day's jobs, with the address and the notes attached
- Photos of the work, saved to the right job
- Checklists and forms, filled on site with photos and a signature
- Everything keeps working with no signal and syncs later
In the office
You, or whoever runs your books
- Build the week's schedule, every shift lands in the crew's app
- Estimates that become jobs, and jobs that become invoices
- The skills matrix with every cert and its expiry
- Approve timesheets before they hit payroll
- Payroll CSV for Gusto, ADP, or Paychex, overtime already split
- Send finished invoices to QuickBooks in one click
And it knows who is current.
This is the electrical part. Licenses expire, and finding that out from the inspector is the expensive way. WorkTrac keeps the crew's certs where the office can see them.
- Name the cert whatever your board calls it, describe it, grant it to a worker
- Every grant carries an expiry date and a record of who granted it and when
- A skills matrix: the whole crew down the side, every cert across the top
- Expired certs drop out of the counts, and expiring-soon shows a badge on the profile
- Granted
- Mar 2024
- Expires
- Mar 2027
- Granted by
- D. Alvarez
- Status
- Current
- Exp 2026EV charger installation
- Exp 2027OSHA 10
- No expiryAerial lift operator
The record WorkTrac keeps for every cert your crew holds.
The parts of the week you will not miss.
Invoices rebuilt from memory on Friday night
Built from the hours that were actually logged.
Chasing paper cert copies at renewal time
Every cert on file with its expiry date.
The inspection sheet left in the truck
Checklists filled on the phone, photos attached.
Re-typing hours into QuickBooks on a Sunday
One click sends the invoice over.
What WorkTrac is, in plain terms
WorkTrac is electrical contractor software for residential and light commercial shops. Electricians clock in and out with GPS at the job, the office approves the hours, and the invoice is built from that logged time and sent to QuickBooks Online in one click, so billed time matches worked time. It also keeps the crew's licenses and certifications on file, each with an expiry date and a record of who granted it, shown in a skills matrix the office checks before assigning work. Digital checklists with photo and signature fields cover inspection documentation, filled on the phone even with no signal, because everything saves on the device and syncs when it reconnects. Approved timesheets export as CSV in Gusto, ADP, or Paychex format with overtime already split. Plans are $29, $79, and $149 a month. The skills passport is part of Enterprise or a $5 a month add-on, digital forms are Enterprise or $7 a month, and the 30-day free trial unlocks everything with no card.
Straight about what it is not.
You will find this out in week one anyway, so here it is now.
- No prevailing-wage or certified-payroll engine. Timesheets export as clean CSV with overtime split, and your payroll provider produces the WH-347.
- The skills matrix is a lookup, not a gate. Nothing blocks assigning a job to someone whose cert lapsed. You check the matrix, WorkTrac does not check it for you.
- Cert expiry shows as a badge on the worker's profile. There is no reminder email or push yet.
- Checklists and forms are on the Android app today, not on iPhone yet.
- No dispatch board with crews across the top and time slots down the side. Scheduling is a week calendar, which suits a few crews better than forty.
Common questions, answered.
Yes. You define the certs your board and your insurance care about, name them whatever they are called in your state, and grant them to workers. Every grant records who granted it, when, and when it expires. The skills matrix shows the whole crew against every cert, expired holders drop out of the counts, and a cert expiring within 30 days shows a badge on the worker's profile. There is no reminder email yet, so the matrix is where you look. Skills passport is part of Enterprise or a $5 a month add-on.
Also explore
Tamper-evident clock-in and completion records for the jobs you might have to prove later.
A clock-in prompt when the crew arrives at the job site, so the hours match the work.
The same setup for GC and multi-trade crews: scheduling, timesheets, sub portal.
Every clock-in and GPS punch works in dead zones. Queues locally and syncs on reconnect with no duplicates.
Looking for a ServiceTitan alternative? WorkTrac is workforce management built for small field crews.
A practical guide to pricing electrical work profitably: flat-rate service calls vs built-up panel and rewire bids, burdened labor.
Bill every hour they work.
Run it on your own jobs for 30 days. Everything unlocked, no card, cancel whenever.