Six hours under the hood. Five on the invoice.
That missing hour is the most expensive thing in your shop. WorkTrac clocks your techs with GPS against the job, turns the approved hours into the invoice, keeps every cert with its expiry, and runs the safety checks with photo proof. Field to office, one system.
30 days free, everything unlocked, no card.
- In the bayClock-in 7:56a, out 2:32p 6.6 hrsGPS-stamped, hours landing on the job worked.
- In the officeTimesheet approved 6.6 hrsYou see the hours the day they happen, not Friday.
- On the invoiceLabor billed 6.6 hrsBuilt from the logged time. One click to QuickBooks.
How a job moves through WorkTrac, hours intact.
Where the money stops leaking.
Hours stop evaporating
Techs clock in against the job they are working, so hours land on the ticket instead of a guess. The invoice is built from logged time, and payroll exports with overtime split.
Certs with expiry dates
ASE Master Tech, EPA 608, state brake inspector: name any cert, grant it per tech with an expiry, and expired or expiring-soon shows on the record.
The binder retires
Eye-wash flushes, lift checks, SDS reviews: set them up once as recurring tasks that require a photo. The history shows done or missed, week by week.
One app for the techs. One dashboard for the office.
The chain works because both halves run on the same system. The techs feed it from the bays, the office runs the business on it, and they always agree.
In the bays
Your techs, on their phones
- Clock in and out against the job being worked
- The safety checks due today, with the photo they require
- Incidents filed from the shop floor, on every plan
- Their own certs, visible in the app
- Everything keeps working offline and syncs later
In the office
You, or whoever runs your books
- A week shift calendar the whole crew sees in their app
- The cert matrix: every tech, every cert, every expiry
- Recurring safety checks with their done-or-missed history
- A flat-rate price book: estimates that become jobs, jobs that become invoices
- Approve timesheets, then payroll CSV with overtime already split
- Send finished invoices to QuickBooks in one click
Shop safety that actually happens.
This is the part most shop systems do not touch. The paper binder is always current until someone checks, and someone only checks when OSHA is in the parking lot.
- Any check you run becomes a recurring task: pick the weekdays, the time, and the tech
- Require a photo, and the server will not let the check close without it
- Every check keeps a history: done or missed, week by week
- The OSHA incident log is on every plan: near-miss to recordable, photos, and a rolling 12-month count
- Runs
- Mon 8:00 AM
- Assigned
- Carlos R.
- Photos
- 1 to close
- Last done
- Sep 1
- Sep 1Completed, photo attached
- Aug 25Completed, photo attached
- Aug 18Missed, flagged in the history
A check WorkTrac runs for every one you set up.
The parts of the week you will not miss.
The safety binder nobody has opened since spring
Recurring checks with photo proof and a history.
Finding out a cert lapsed from the insurance audit
Every cert on file with its expiry date.
Payroll rebuilt from the schedule and memory
Approved hours export with overtime split.
Guessing which job ate the afternoon
Hours clocked against the task being worked.
What WorkTrac is, in plain terms
WorkTrac is auto shop software for small and mid-size shops, covering the crew and the office in one system. Techs clock in and out with GPS against the job they are working, the office approves the hours, and the invoice is built from that logged time and sent to QuickBooks Online in one click, so billed time matches worked time. A flat-rate price book turns standard jobs into estimates with cost and margin, and approved timesheets export as CSV in Gusto, ADP, or Paychex format with overtime already split. Certifications are on file per tech, each with an expiry date, shown in a matrix the office checks at a glance. Shop safety checks like lift inspections and eye-wash flushes run as recurring tasks that require a photo before they can close, and the OSHA incident log is on every plan. Everything works offline and syncs on reconnect. Plans are $29, $79, and $149 a month, and the 30-day free trial unlocks everything with no card. Shops that live in a parts catalog or VIN lookups keep their shop management system for that side and run WorkTrac beside it.
Straight about what it is not.
You will find this out in week one anyway, so here it is now.
- No parts catalog, no labor-time guides, no VIN lookup, no repair orders. If your day runs on those, keep your shop management system for the front desk and run WorkTrac beside it; there is no data connection between the two.
- No bays. Techs clock in against jobs, not bay numbers, and there is no bay board with drag-drop assignment.
- No flat-rate pay accounting. The price book prices jobs flat-rate for the customer; payroll export is regular and overtime hours. If your techs are paid flag hours, WorkTrac does not compute that.
- Cert expiry shows as a flag on the tech's record inside 30 days. There is no reminder email or push yet.
- Safety checks are ones you define. There is no built-in library of lift-inspection or hot-work templates; you write the checklist, WorkTrac runs it.
Common questions, answered.
For many small shops, yes: scheduling, GPS time against jobs, a flat-rate price book, estimates, invoices, QuickBooks export, cert tracking, safety checks, and payroll export all live in WorkTrac. What it does not have is a parts catalog, labor-time guides, or VIN lookups. If your day runs on those, keep your shop management system for the front desk and run WorkTrac for the crew and the books; there is no data connection between the two, and in practice none is needed.
Also explore
Incident reporting, SOS for solo techs, and the safety features shops actually use.
Tamper-evident time and sign-off records for the hours you might have to prove later.
The same crew-side setup for GCs: blockers, sub portal, OSHA log, offline mobile.
Looking for a Connecteam alternative for field crews? WorkTrac is purpose-built for the field: full offline mode.
Bill every hour they work.
Run it on your own jobs for 30 days. Everything unlocked, no card, cancel whenever.